From: Dr Christopher Mabb, Scientific Word Ltd.

February 2015

Christopher Mabb To: Our Scientific Word/WorkPlace/Notebook Technical Typesetting list


    Winter news and tips for all our regular users and those trying out the free 30-day demo of Scientific Word/WorkPlace/Notebook:


  1. Version 6.0:    We're sitting here with the v6.0 manuals ready to be shipped out as soon as MacKichan Software say Go – and we've seen the new pricing structure. All those entitled to the complimentary v6.0 upgrade (Item 6) will receive notification and download/installation instructions automatically, immediately on release. As we wrote then:

    A purchase now could be a good investment ; - )

    You've certainly been waiting long enough!

  2. LaTeX 2.09:    Anyone still using the version of LaTeX before the current LaTeX2e will be interested in this item. A user wrote:

    I have a problem obtaining Greek capital letters (sigma) using the School's style file <snip> to typeset an exam paper.
    I don't usually have any problems so the problem seems to be related to use of the style file (and maybe Latex 2.09).
    From the Help system I understand there are issues with Greek bold math and the Mathtime package.
    I can't follow the fix given there because I can't add any packages under the Typeset menu.
    I wonder if you could shed light on this problem and suggest a solution.
    As ever, I am very grateful for your help.

    We replied:

    Good to hear from you... If you click on Help – Search – LaTeX – LaTeX – LaTeX 2.09 files you will see:

    >  To check the LaTeX version using SWP or SW
    1. From the Typeset menu, choose Options and Packages.
    2. Choose the Class Options tab.
    3. Note the first line in the dialog box:
      • If the line begins LaTeX documentstyle is ...., the file is a LaTeX 2.09 document. Note that the Package Options tab isn't available.
      • If the line begins LaTeX documentclass is ...., the file is a LateX2e document.

    You can also use an ASCII editor to check the LaTeX version before you attempt to open the document with SWP or SW.
    So here's what I did:
    1. Opened your document test1.tex and used Typeset – Options and Packages to see that your document is using the bm package to obtain bold maths.
    2. Read up on the bm package from the online Help – Search – bm – bm package – bm package: using the package involves placing TeX fields containing the command \bm{mathematics}
    3. Saved your document as test2.tex and opened it in WordPad. Changed the offending \bf to \bm
    4. Reloaded in Scientific WorkPlace to see what I'd need to do to obtain this from Scientific WorkPlace.
    Trust this solves the problem.

    We also gave a second option of converting the document to LaTeX2e by opening with WordPad and replacing:




    Then you can let Scientific Word/WorkPlace make any necessary adjustments to the remaining LaTeX code, the next time you open the document.
    We're not including the sample document on this occasion for confidentiality reasons, but please just let us know if you need further help with this issue. After all – we pride ourselves on our Unbeatable Expert Technical Support!

  3. Floating graphic placement:    People frequently find that their floating graphics don't stay where they're put (the clue's in the name!) – often they float to the top of the page, or onto another page altogether. Our response to one such user recently said:

    To have the graphic appear where you insert it, right-click on the graphic, select Properties – Layout – Placement – Floating: tick the box for "Here" and untick all the other boxes. You can make this the default selection from Tools – User Setup – Graphics – Floating Placement. For additional leverage to force "Here" to mean "HERE" rather than "Here if possible", add the layout Float package (Typeset – Options and Packages – Package Options – Add – float).
    Don't forget we've recently released our £4000+ Scientific Word Training Course on video – we've been evolving the Course since 1993! – for only £197: after Educational discount, that's a price of only £147, licensed for your personal use only. Just go to to watch the Promo sampler. We'll look forward to hearing from you.

    Note especially the point about making "Here" the default selection, from Tools – User Setup – Graphics – Floating Placement.
    This user was very grateful, thanking us profusely with multiple thumbs up! Would you believe there are some users to whom we provide great Technical Support – free of charge – who don't even say Thank you??

  4. arXiv:    We'd been asked once or twice before about submitting Scientific Word/WorkPlace documents to this online repository of over a million e-prints in Physics, Mathematics, Computer Science, Quantitative Biology, Quantitative Finance and Statistics. Difficulties mostly seemed to be about graphics.
    So when we were approached again before Christmas, we decided to get to the bottom of whatever issues there might be; arXiv's submission information for .tex files is at and, working together with the people at arXiv, we produced the following guidance (our sample files, referred to below in [ ], are available here):

    1. Standard LaTeX document (File – New – Standard LaTeX – Standard LaTeX Article) uploads successfully [StandardLaTeX1]
    2. BibTeX bibliographies work: just upload the .bbl file as well [StandardLaTeX2]
    3. The Checkout document is successful, whether saved in our own SW tex format [checkout-proprietary] or as Portable LaTeX

    Including graphics with the graphicx package and \includegraphics:
    1. Use the command \includegraphics{c:/swp55/Graphics/MSI_logo2.jpg}. This work in Scientific Word but fails with arXiv since arXiv does not recognise the path to the graphic [scaledgraphicsremotegraphics]
    2. Put the graphics in the same folder as the document, and so use the command \includegraphics{MSI_logo2.jpg}. This will not compile in Scientific Word (since Scientific Word puts the document in a temporary folder to compile, and it cannot find the graphic) but it works when uploaded to arXiv [scaledgraphicslocal]

    Including graphics with the graphicx package and SW's own graphics format:
    1. First SaveAs Portable LaTeX. But it gives errors when you upload to arXiv, saying: Unable to convert to pdf [CheckPortable5]
    2. Add \pdfoutput=1 to Preamble, SaveAs Portable LaTeX. It seems OK with arXiv, but the graphic is not displayed [CheckPortable6]
    3. Add \pdfoutput=1 to Preamble, SaveAs Portable LaTeX, then (once only, before uploading to arXiv) open the document in WordPad and for each graphic edit to remove the lines like
      This then works [CheckPortable7]. This is essentially the same as using \includegraphics yourself, except that it shows the graphic in the SW editing window; this is our recommended way to proceed.

    A document may require the .tex file, various graphics files and the bibliography .bbl file; you can repeat the process of "Choose File – Upload File" before you click on Continue: Process Files. You don't need to wrap everything up together in a .rap file, or zip them up in a .zip file.

    We trust these worked examples will enable you to submit to arXiv with a minimum of difficulty.

  5. Transferring between computers (again):    For transferring your Scientific Word/WorkPlace/Notebook program to a new computer, our standard guidance is in our August 2013 mailing Item 2. Additionally, information about customised choices you might want to carry across – such as choice of toolbars and their locations – is available as follows:

    1. There are some settings in c:\swp55\swp-pro.ins [or c:\sw55\sciword.ins or c:\ProgramFiles(x86)\ScientificNotebook\scinoteb.ins], so you might want to transfer this file. You can compare your existing one with the one that will have been set up on the new machine, in order to see whether there's anything in this file worth taking across (open with WordPad). Keep a backup of the one originally created on the new computer, just in case
    2. If you're confident using the Registry, most of the settings required are stored there: click on Start and type regedit in the search box. Navigate to HKEY_CURRENT_USER\Software\MacKichan Software\Scientific WorkPlace\5.50 [or Scientific Word\5.50 or Scientific Notebook\5.50]. Right-click on 5.50 and select Export; this will create a .reg file which you can save to (for example) your desktop, transfer to the new computer and click on it to install.

    No guarantees – try it at your own risk!

  6. FlexLM:    Further to the information in our July 2014 mailing (Item 3), please note that we have now amended the technical note further to add that:

    The[se] instructions [below] do not work if you have the optional British English dictionary with your Floating licence. In this case, please ask us to generate the server licence file for you manually.

    Such FlexLM licensing issues will all be resolved with the forthcoming version 6.0.

  7. Ferrero Rocher:    All those of you who have taken our Scientific Word/WorkPlace Training Courses will understand why it is with sadness that we note the recent death of Michele Ferrero at the age of 89.
    It reminds us of the joke that a mummy covered in chocolate and nuts has been discovered in Egypt. Archaeologists believe it may be Pharaoh Rocher...


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Hopefully we'll soon be Emailing again with details of version 6.0, together with pricing details and Ordering information. Until then,

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Christopher Mabb, Scientific Word Ltd., UK
Tel: +44 (0)845 766 0340; Fax: +44 (0)845 603 9443